Payroll Specialist

Here at Mott MacDonald, we are experts in engineering, management, and development services supporting multisector project work in over 150 countries. One of the largest employee-owned companies in the world, we pride ourselves in our ability to deliver exceptional outcomes through the connected thinking of our 20,000+ talented consultants. Sustainability and innovation are at the heart of all of our sectors which, in North America include Advisory, Built Environment, Energy, Transportation, and Water.

We are seeking a payroll specialist to assist with the processing and administration of its multi-state payroll using ADP Vantage for 2000+ employees.

Responsibilities include:

• Audit timesheet data weekly to determine compliance with Federal and state laws and company policy.
• Independently perform all necessary activities to complete the bi-weekly payroll for 1900+ employees in over 40+ states in the USA and Canada, including new hires, terminations, transfers, and all employee changes.
• Process adjustment payments, Ex. Retro pay and bonuses.
• Review all benefit changes and set up all wage garnishments.
• Prepare management reports and audits.
• Run & create custom reports using ADP Reporting
• Contact ADP to resolve any payroll issues.
• Promptly resolve and respond to employee payroll concerns.
• Transmit benefits after payroll to our providers.
• Handle any special projects as needed.

Candidate specification:

• College Degree - Preferred but not required.
• 4+ years of experience with ADP systems required.
• Accustomed to working in a paperless environment.
• Excellent customer service skills required.

Skills and Abilities:

• Strong computer literacy, including Microsoft Office applications and Intermediate Excel. 
• Ability to prioritize effectively.
• Good listening and communication skills, both verbally and in writing.
• Work independently and within a team with minimal to no supervision.
• Attention to detail and accuracy.
• Proficient knowledge of payroll tax and labor laws, garnishment requirements, payroll recordkeeping, and reporting regulations.
• Understanding of HIPAA and FLSA regulations.
• Understanding of Payroll and reporting systems.

Schedule:

• Monday to Friday
• The working hours are from 8:00 am to 4:45 pm, with a 45-minute lunch break in between. The total duration of the shift is 8 hours.
• We offer time and a half pay for those occasions when required.

Our teams are comprised of bright and enthusiastic people who wish to make a difference to the world that we live in. If you share that vision and don’t have all the experience outlined in this posting, we still want to hear from you! 

Let’s discuss how we can help you take the next step in your career and how you can participate in an exciting new chapter for Mott MacDonald in North America.

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Equal employment opportunity is the law. 
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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, gender identity, citizenship status or disability status.

Hybrid working policy

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.

More about Mott MacDonald

We’re a global engineering, management and development consultancy.

Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.

A fundamental part of this is respecting each person’s differences and striving to meet their needs.

Our values: progress, respect, integrity, drive, excellence