Divisional Team Administrator - Transport

Join Our Dynamic Transport Sector as a Team Administrator!

Are you ready to take on a pivotal role that combines administrative excellence with financial management and team support? As our Team Administrator, you’ll be at the heart of our operations, ensuring everything runs smoothly and efficiently within the Transport Sector at Mott MacDonald.

Your Opportunity

Dive into project submissions, reports, correspondence, presentations, and CV administration for bids, showcasing your exceptional attention to detail. Take charge of preparing client invoices, processing accounts payable, and managing expense claims, ensuring our financial processes are seamless.

Manage diaries, handle email correspondence, set up meetings, and take minutes with precision and professionalism. Provide backup support within the administration team and at reception as needed, demonstrating your adaptability and team spirit.

Assist the Transport Sector Lead and their Discipline Leads with travel arrangements and social media posts, keeping our team connected and informed. Coordinate Sector Forums, presentations, and team events, creating memorable and impactful experiences, and assist with follow up on weekly timesheets and associated reporting, ensuring everything is up to date and accurate.

About You

Imagine bringing your wealth of diverse administrative experience to a dynamic team, where your background in the engineering industry would be a standout asset, but also welcome experience from other industries. Picture yourself crafting compelling, external-facing marketing materials that captivate and engage audiences. Your exceptional communication and interpersonal skills will shine, making every interaction seamless and impactful. 

With your proficiency in the Microsoft Office suite, you’ll effortlessly handle any task thrown your way. Your keen attention to detail and sharp problem-solving abilities will ensure nothing slips through the cracks. Reliable and punctual, you’re always ready to take the initiative and lead with confidence.
 

Juggling multiple tasks with ease, your excellent time management skills will keep everything running smoothly. Join us and let your talents thrive in an environment that values your contributions and supports your growth.

Our Culture and Employee Benefits

At Mott MacDonald, we value diversity and individuality. We welcome applications from people of all backgrounds, including First Nations People, Veterans and their spouses, people with differing abilities, the LGBTQIA+ community, neurodiverse individuals, and those from various cultural and age groups.
 

We take pride in offering an array of benefits and amenities designed to make your experience here truly exceptional, such as:

• An agile working policy that caters to your professional journey and life's special moments.
• Competitive salary, including bonus incentives, recognizing the dedication you invest.
• Life, personal accident and salary continuance insurance, providing peace of mind.
• Enhance work-life balance through the option to purchase extra annual leave.

You’ve got this!
 

If you’re passionate about administration, thrive in a dynamic environment, and are ready to make a significant impact, we want to hear from you! Join us and be a part of a team that values excellence, collaboration, and growth. Apply now and take the next step in your career!
 

Aboriginal and Torres Strait Islander people, Veterans, and spouses are strongly encouraged to apply.