Administration Officer

• Support the Operations Manager and Assistant Project Manager in the effective mobilisation of international staff and sub-consultants coming from overseas including logistics, accommodation, visa processing and security briefing 

• Maintenance of entire Shule Bora asset register and take out asset verification, including liaising with HR for leavers handover of assets. 

• Establish a good working relationship with suppliers, including the establishment of maintenance agreements for items such as generators, ICT equipment, Car services etc 

• Managing the mobile communications (office phones, phone credit, internet, etc) for all Shule Bora staff 

• Managing day to day administration task HQ office included but limited to driver management, welcoming of new starters, vehicle maintenance, office supplies etc. 

• Be proactive and responsive to performing any other duties and responsibilities as assigned by the Operations Manager or Senior Management Team 

• Supporting in the ethics, transparency and accountability principles of the Programme and of Cambridge Education (Mott MacDonald) 

• Support Technical Leads in planning and budgeting activities and contributing to the VFM system 

• Proven experience in an administrative or operations role 

• Experience in finance e.g., supporting payments, handling petty cash etc. highly desirable  

• Experience handling logistical challenges in Tanzania and in negotiating to ensure efficient use of resources 

• Experience of organising events – managing bookings, invitations, advertising, printing, and on-the-day requirements 

• Ability to prioritise and work under pressure. 

• Ability to work in a collaborative team setting. 

• Proficient in using MS packages, particularly Word, Excel and PowerPoint 

• Strong organisational skills, reliability, and adherence to ethical standards 

• Excellent verbal and written communication skills 

• Fluency in written and spoken English, Kiswahili preferred.  

• Experience of public sector (Governmental) processes e.g., for invitations to an event, or for requests to high-level officials 

• Experience of working on donor-funded programmes in multi-national teams 

• Basic knowledge of the Education Sector in Tanzania 

• Ability to draft letters in English and Swahili  

• Ability to draft processes and procedures in English and Swahili 

• Bachelor`s degree in Administration studies, Logistics or related field 

1. Work with Ministry of Education, Science and Technology (MOEST) and the President’s Office Regional Administration and Local Government (PO-RALG) to test, adapt and implement at scale quality, gender-transformative, disability-inclusive and safe to learn education approaches in 9 regions, generating learning and evidence on how to achieve these outcomes affordably and at scale.  

2. Support GoT with the timely and effective implementation of the PforR mechanism through technical assistance and capacity building, with a strong focus on data verification, financial management and risk management. Support lesson learning processes from PforR so that these can be embedded into government processes and shared with development partners and other key stakeholders. Ensure that lessons and best practice from (1) are used to inform PfR mechanism.  

3. Manage and coordinate programme activities, with a strong focus on (i) ensuring a high quality programme, financial and risk management oversight, (ii) working with an independent Learning and Evidence (L&E) provider on establishing regular, rigorous and community-driven monitoring and evaluation activities, and (iii) developing and implementing a strategy for effective communication of Shule Bora objectives, results, and lessons learned to a range of target audiences. 

We can offer (subject to Company’s policy):

- Agile and safe working environment

- Competitive annual leave and sick leaves

- Group incentive scheme

- Group term life insurance, Workmen’s compensation and Group medical insurance coverage

- Short and Long-term Global employment opportunities

- Global collaboration and knowledge sharing

- Digital Innovation and Transformation

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Agile working

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.