Admin Assistant

Position location: Mumbai
Recruiter contact: Ritika Sanghavi

Job Description:

• Maintain clear and up-to-date filing system for all documents, including contracts, invoices, receipts, correspondence, staffing records etc., and archive files when appropriate.
• Front Desk Management 
• Assist and organise events such as partner meetings, review missions, workshops and or conferences; agenda preparation and logistics coordination as required.
• Provide administrative assistance including calendar management.
• Presenting a friendly and professional image of Mott MacDonald. 
• Assisting project teams when required with general administration.
• Supporting the office facilities team in their duties
• Assisting in the booking of meeting rooms
• Assisting travel bookings
• Support TA for mobilization of teams.

Candidate Specification:

• Graduate in any discipline
• Previous experience using administrative systems, record management and general administrative concept and practices
• Good experience in advanced levels of MS Office, including Word, Excel, PowerPoint and Outlook (able to format reports and reorganize data using spreadsheets).
• Prefers experince in document control activities such as maintain, record, store and update.
• Strong written, methodical and problem-solving skills.
• Track record of success in roles requiring multitasking.
• Ability to work on one's own and as part of a team.
• Exemplary written and verbal communication skills.
• Understanding of business travel booking
• Immediate joiner or someone who wants to re-start their career.

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Agile working

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.