Document Controller

Do you excel at keeping things meticulously organized and have an eye for detail? Mott MacDonald is looking for a passionate Document Controller for its Land Development team in Saudi Arabia, to support with the technical delivery of multiple master-planning/land development projects across the Kingdom. We employ brilliant people, and we trust them to do brilliant things. We proudly contribute to varied and transformative work. 

Key responsibilities and duties are listed, but not limited to, the below: 

• Ensure that all project documents are checked and submitted on time prior to the documents submission due date 

• Ensure proper document management systems are maintained for the project.  

• Document classification, sorting, filing, archiving and retrieval of documents in accordance with Mott MacDonald project document indexing and filing Quality Control system 

• Receive all incoming correspondences, scan and register all incoming technical documentation for engineering and contractor deliverable documentation 

• Ensure that a 24-hour document processing turn-around time is achieved and maintained 

• Distribute and file all engineering and contractor or vendor deliverable documentation in accordance with document management procedures and work instructions 

• Receive, update and store requests for information (RFI) 

• Carry out handover, close-out and archiving of documentation 

• Carry out administrative tasks such as filing, copying, binding, scanning, etc. as required.

Candidate Specification: 

• Diploma in Administration or relevant field 

• Prior experience of ACONEX is desirable  

• IT literacy (Microsoft Word, Excel and Access) and good keyboard skills are a must 

• Able to organise workload with accuracy and attention to detail and demonstrate ability to forward plan 

• Ability to work on own initiative without supervision and under time pressure situations

Our Purpose

At Mott MacDonald, our purpose is to improve society by considering social outcomes in everything we do; relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.

Equality, Diversity and Inclusion

Equality, diversity and inclusion (EDI) is at the heart of our organisation. We are an equal opportunity employer and do not discriminate, rather take positive steps towards creating a diverse and inclusive working environment.

Flexible Working

At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.

We can offer:

• 90 calendar days’ paid maternity leave
• Competitive annual leave
• An annual professional institution subscription
• Annual company performance bonus scheme – Subject to company performance