Administration and Logistics Officer

Job Description:

The Administration and Logistics officer will be based in the small Shule Bora regional office and will be responsible for managing the regional office management, regional logistics and procurements. 

• Supporting the Technical Team in the organisation of regional events, meetings and workshops, including securing of venue, catering services accommodation etc 
• Liaise with finance team on payments to vendors/suppliers and participants for the region 
• Assist in supervising and monitoring of event participation at the regional level 
• Regional officer assets, stock and supplies management. 
• Line managing the driver, managing project vehicle usage and maintenance. 
• Supporting the Funds Management team in LGA monitoring funds audits of the region. 
• Supporting in the ethics, transparency and accountability principles of the Programme and of Cambridge Education (Mott MacDonald); 
• Be proactive and responsive to performing any other duties and responsibilities as assigned by the regional coordinator, Operations Manager or Senior Management Team 

Candidate Specification:

Skills 

• Proven experience in an administrative or operations role 

• Experience in finance e.g., supporting payments, handling petty cash etc. highly desirable  

• Experience handling logistical challenges in Tanzania and in negotiating to ensure efficient use of resources 

• Experience of organising events – managing bookings, invitations, advertising, printing, and on-the-day requirements 

• Ability to prioritise and work under pressure. 

• Ability to work in a collaborative team setting. 

• Proficient in using MS packages, particularly Word, Excel and PowerPoint 

• Strong organisational skills, reliability, and adherence to ethical standards 

• Excellent verbal and written communication skills 

• Fluency in written and spoken English, Kiswahili preferred.  

Experience 

• Experience of public sector (Governmental) processes e.g., for invitations to an event, or for requests to high-level officials 

• Experience of working on donor-funded programmes in multi-national teams 

Knowledge 

• Basic knowledge of the Education Sector in Tanzania 

• Ability to draft letters in English and Swahili  

• Ability to draft processes and procedures in English and Swahili 

Qualification 

• Bachelor`s degree in Administration studies, Logistics or related field 

Work location: Dodoma.

Project Description:

The UK aid funded Shule Bora programme aims to improve the quality of pre-primary and primary schools in Tanzania. There are four main outcomes: improving learning outcomes for all children, improving transition rates to secondary schools for girls, ensuring children are safe in and around schools, and helping children with disabilities access quality education.  

The programme will: 

1. Work with Ministry of Education, Science and Technology (MOEST) and the President’s Office Regional Administration and Local Government (PO-RALG) to test, adapt and implement at scale quality, gender-transformative, disability-inclusive and safe to learn education approaches in 9 regions, generating learning and evidence on how to achieve these outcomes affordably and at scale.  

2. Support GoT with the timely and effective implementation of the PforR mechanism through technical assistance and capacity building, with a strong focus on data verification, financial management and risk management. Support lesson learning processes from PforR so that these can be embedded into government processes and shared with development partners and other key stakeholders. Ensure that lessons and best practice from (1) are used to inform PfR mechanism.  

3. Manage and coordinate programme activities, with a strong focus on (i) ensuring a high quality programme, financial and risk management oversight, (ii) working with an independent Learning and Evidence (L&E) provider on establishing regular, rigorous and community-driven monitoring and evaluation activities, and (iii) developing and implementing a strategy for effective communication of Shule Bora objectives, results, and lessons learned to a range of target audiences. 

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Agile working

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.