Proposal Coordinator

Here at Mott MacDonald, we are experts in engineering, management, and development services supporting multisector project work in over 150 countries. One of the largest employee-owned companies in the world, we pride ourselves in our ability to deliver exceptional outcomes through the connected thinking of our 20,000+ talented consultants. Sustainability and innovation are at the heart of all of our sectors which, in North America include Advisory, Built Environment, Energy, Transportation, and Water.

Mott MacDonald’s business is growing! We are looking for a Proposal Coordinator to support the development and coordination of complex proposals to win highly competitive projects. The primary responsibilities will involve adhering to best practices and processes to assess and formulate a plan for coordination with team members and technical staff from the initial request to the final submission and presentation. This individual will have exceptional writing, proofreading, and editing abilities, and strong coordination skills and have talent for proposal layout and the ability to assist with production for final delivery.

The successful candidate will:

• Handle multiple projects at one time while adhering to strict demands and deadlines.

• Take ownership of each project/proposal and evaluate and develop a plan to respond based on the requirements.

• Schedule and lead meetings with technical staff to identify key win themes and define responsibilities to produce a responsive compelling submission.

• Identify visually appealing graphics and provide design layouts to simplify complex technical text.

• Conduct research, write, proofread, edit, and create concepts to develop compliant and compelling proposals.

• Lead or support final review meetings to verify that compliance and win themes are communicated throughout all sections of the proposal.

• Participate in quality assurance checks for consistency and accuracy, delivering final documents within designated timelines.

• Produce proposals in alignment with brand standards.

• Build and maintain relationships with technical staff and prospective teaming partners to promote effective communication and cohesive partnerships.

Candidate Specification

• 1-4 years experience in proposal development and production with a strong preference for experience in the AEC industry.

• Bachelor’s degree in Marketing, Communications, Technical Writing, or a related field.

• Excellent oral, written, and visual communication skills, including editing and proofreading abilities.

• Enthusiasm for being part of a talented growing team.

• Strong time and project management skills, with the ability to thrive in a collaborative, fast paced environment.

• Strong organizational skills, attention to detail, analytical and general business skills, and the ability to quickly and accurately process information.

• Ability to thrive well under the pressure, managing multiple deadlines and projects effectively.

• Ability to cultivate and maintain relationships with senior technical staff, management, and external parties.

• Proficient in Microsoft Office, and Adobe InDesign, Illustrator, and Photoshop.

• Knowledge of CRM software is a plus.

Mott MacDonald’s corporate philosophy is fostered by a strong and supportive culture of in-person collaboration with one another, our clients, and our partners. We are pleased to offer and support hybrid working arrangements as appropriate and in accordance with our culture and company policies.

If you are detailed-oriented professional interested in broadening your career, we encourage you to apply and join our growing team of proposal professionals.

Our teams are comprised of bright and enthusiastic people who wish to make a difference to the world that we live in. If you share that vision and don’t have all the experience outlined in this posting, we still want to hear from you! 

Let’s discuss how we can help you take the next step in your career and how you can participate in an exciting new chapter for Mott MacDonald in North America.

In compliance with the B.C. Pay Transparency Act, the expected salary range is from $62,000 - $76,000
Multiple factors such as qualifications, overall experience and position responsibilities will be used to determine the successful candidate's actual salary within the expected range. 
 

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Hybrid working policy

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.

More about Mott MacDonald

We’re a global engineering, management and development consultancy.

Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.

A fundamental part of this is respecting each person’s differences and striving to meet their needs.

Our values: progress, respect, integrity, drive, excellence