Proposal Center Manager - Canada

Here at Mott MacDonald, we are experts in engineering, management, and development services supporting multisector project work in over 150 countries. One of the largest employee-owned companies in the world, we pride ourselves in our ability to deliver exceptional outcomes through the connected thinking of our 20,000+ talented consultants. Sustainability and innovation are at the heart of all of our sectors which, in North America include Advisory, Built Environment, Energy, Transportation, and Water.

Mott MacDonald’s business is growing! We are looking for an experienced, organized, and resilient Proposal Centre Manager to lead a dynamic team that includes proposal specialists, a graphic designer, and a technical writer. Together, you will help create compelling and winning proposals for both large and focused projects across North America with a focus on Canada.

As a senior proposal professional, you will work closely with our senior management, business development professionals, bid managers, and bid team members to drive a consistent proposal process and ensure we are developing compliant and compelling RFP/RFQ responses and presentations.

As a team lead with national responsibilities, you will mentor and coach talented proposal staff to shine in their roles, and you will manage and balance your team’s workload. You will represent the Canadian business to the wider North American proposal team, and as a key member of the regional proposal team, you will share in the collaboration and knowledge exchange from your colleagues working in major markets across Canada and the US.

This role reports directly to the Regional Proposal Director and can be located in Vancouver, Calgary, or Toronto.

As the successful candidate, you will:

Team management

• Oversee your Canadian proposal team, which includes proposal specialists, a graphic designer, and a technical writer.
• Balance your team’s workload, which involves supporting multi-stage proposal pursuits, from early capture activities to full proposal preparation and subsequent interviews and close-out activities.
• Monitor and maintain your team’s utilization KPIs through knowledge of the proposal pipeline and effective resourcing.
• Support your team members with regular coaching and mentorship opportunities, both in the day-to-day and through formal quarterly conversations and goal-setting exercises.
• Plan for long-term team development through interviewing and onboarding strategic hires.
• Train new staff on our regional proposal and company-wide win processes.
• Enable ongoing learning through participation in internal development programs and external professional associations, conferences, and accreditation.
• Work with the regional proposal leadership team to organize and lead monthly proposal workshops for the regional proposal team.
• Work with the Regional Proposal Director on regional proposal initiatives, such as refining and implementing improvements or changes to the regional proposal process.
• Uphold the corporate brand and proposal quality with brand reviews and editorial reviews.

Proposal management

• Liaise and build relationships with business development professionals, business operations staff, group leads, portfolio leads, and technical staff to identify upcoming opportunities and inform your team’s workload.
• Engage regional proposal resources, such as the Regional Pursuit Strategist Manager and Regional Proposal Writer, to leverage additional capabilities for strategic pursuits.
• Lead or support the proposal strategy and development of creative, compelling, and targeted proposals across Mott MacDonald’s practices.
• Enable your proposal specialists to coordinate the proposal development process from start to finish.
• Support proposal kick-off and stage gate meetings with your perspective and inputs into the strategy and overall schedule.
• Review proposal drafts and final versions for responsiveness, compliance, accuracy, quality, consistent writing style, and effective layout and design.
• Participate in the overall development of proposals and presentations, including identifying key messages, themes, and differentiators.
• Support the development and implementation of pursuits and strategic pursuit processes.

Candidate specification

• 10+ years of experience developing strategic submissions, preferably within the engineering and construction industry.
• Five years of experience building and leading teams.
• Bachelor's Degree in Marketing, Management, Communications, Journalism, English, Business, or a related field.
• Strong ability to manage, motivate, and empathize with others, stimulating creativity, trust, and collaboration.
• Excellent oral, written, and visual communication skills, including editing and proofreading abilities.
• Effective communication with technical staff and management, fostering collaborative relationships.
• Excellent time and project management skills, with the ability to prioritize and thrive in a fast-paced, collaborative environment.
• Ability to thrive under the pressure of multiple deadlines while managing projects with diverse team members.
• Strong organizational skills, attention to detail, analytical and general business skills, and the ability to process information quickly and accurately.
• Goal-oriented mindset with a desire to increase proposal win rate.
• Proficiency in Microsoft Office and Adobe InDesign, Illustrator, and Photoshop.

Mott MacDonald’s corporate philosophy is fostered by a strong and supportive culture of in-person collaboration with one another, our clients, and our partners. We are pleased to offer and support hybrid working arrangements as appropriate and in accordance with our culture and company policies.

Mott MacDonald’s corporate philosophy is fostered by a strong and supportive culture of in-person collaboration with one another, our clients, and our partners. We are pleased to offer and support hybrid working arrangements as appropriate and in accordance with our culture and company policies.

Our teams are comprised of bright and enthusiastic people who wish to make a difference to the world that we live in. If you share that vision and don’t have all the experience outlined in this posting, we still want to hear from you! 

Let’s discuss how we can help you take the next step in your career and how you can participate in an exciting new chapter for Mott MacDonald in North America.

We are an equal opportunity employer and are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Mott MacDonald Canada Limited will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs. 

In compliance with the B.C. Pay Transparency Act, the expected salary range is from $106,000 - $130,000
Multiple factors such as qualifications, overall experience and position responsibilities will be used to determine the successful candidate's actual salary within the expected range. 
 

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Hybrid working policy

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.

More about Mott MacDonald

We’re a global engineering, management and development consultancy.

Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.

A fundamental part of this is respecting each person’s differences and striving to meet their needs.

Our values: progress, respect, integrity, drive, excellence