Project Controls Specialist

Here at Mott MacDonald, we are experts in engineering, management, and development services supporting multisector project work in over 150 countries. One of the largest employee-owned companies in the world, we pride ourselves in our ability to deliver exceptional outcomes through the connected thinking of our 20,000+ talented consultants. Sustainability and innovation are at the heart of all of our sectors which, in North America include Advisory, Built Environment, Energy, Transportation, and Water.

Mott MacDonald is looking to hire a motivated, independent, and organized team player for a Project Controls Specialist position. This position will help support any of our many sectors throughout the Northeast. Our sectors include Aviation, Buildings, Energy, Highways, Bridges, Rail, Tunnels, Water, and Environment. This position could be in any office in the New York City, Iselin, Westwood or Boston location.

The Project Controls Specialist will have the following responsibilities:

• Assist in development of project WBS structures, budgets, resource forecasts, risk registers, and standardized internal forms
• Monitor and report on project planned spend, actual spend, and estimate to complete.
• Compile data, analyze, and report on project costs, profits, and budget trends.
• Perform data validation and quality checks on project expenses and invoices.
• Facilitate and support completion of internal quality and reporting requirements.
• Initiate and manage purchase orders.
• Perform quality checks and facilitate processing of subconsultant invoices. Track and monitor subconsultant progress against budgets.
• Prepare ad-hoc reports for distribution.
• Interact with project managers, invoicers, and accounting team to address project needs and resolve issues.
• Communicate with Project Controls teammates and collaborate as needed.

The Project Controls Specialist may also have the following responsibilities:

• Provide bid stage proposal support, to include assisting in development of fee proposals.
• Manage contract amendment process. Assist in creating submittal documents, collect and/or develop necessary inputs.
• Support Project Managers in the contract auditing and negotiation processes.
• Create and manage scope change documents and track progress.
• Attend meetings and prepare meeting notes/minutes as well as produce materials for meetings.
• Provide timesheet and expense report processing assistance.
• Perform project document control and review of submittals for compliance.
• Other duties as necessary.

The ideal Project Controls Specialist will have the following qualifications:

• Bachelor’s degree
• Strong command of Excel
• Experience with ERP accounting systems
• Experience with engineering projects preferred
• Working knowledge of project design process and configuration management preferred
• Capable of tracking budgets and deliverables against overall project requirements
• Must be able to manage deadlines across multiple projects
• Must have exceptional organizational skills
• Must have excellent written and verbal communication skills
• Ability to read and understand project schedules preferred
• Experience with SharePoint preferred

Our teams are comprised of bright and enthusiastic people who wish to make a difference to the world that we live in. If you share that vision and don’t have all the experience outlined in this posting, we still want to hear from you! 

Let’s discuss how we can help you take the next step in your career and how you can participate in an exciting new chapter for Mott MacDonald in North America.

At Mott MacDonald, we provide a comprehensive benefit package that includes 401k, medical, dental and vision insurance, short-term/long-term disability, paid holidays, PTO, parental leave and company paid life insurance. 

The expected salary for this position is: 

Boston: $86,000 - $105,000. 

Iselin: $83,000 - $101,000. 

New York City: $94,000 - $115,000. 

Individual pay is determined based on several factors such as work location, education, experience, and unique skills. 

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Equal employment opportunity is the law. 
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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, gender identity, citizenship status or disability status.

Hybrid working policy

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.

More about Mott MacDonald

We’re a global engineering, management and development consultancy.

Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.

A fundamental part of this is respecting each person’s differences and striving to meet their needs.

Our values: progress, respect, integrity, drive, excellence